Requirements
Natural persons
Legal persons
1.
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Application for consular legalization (original)
or
Application for consular authentication
Investor must fill in this online application form.
2.
Passport or Vietnamese ID card of the applicant (original)
for comparision for one directly submitting the documents
3.
Passport or Vietnamese ID card of the applicant (an authentic copy)
for one sending the document requested to be legalized by post
4.
An envelope
enclosed with consular legalization fee and fee for returning dossier by post in accordance with regulations of post company for case submit dossier by post. Note: individual, organization having demand to submit dossier by post may contact with post express company of EMS (http://ems.com.vn/) for implementation.
For corporate investors, supplement:
1.
Certified copy of certificate of incorporation (original)
2.
Vietnamese or English version of Certificate of Incorporation (original)
in case involved documents have been written in any language other than English or Vietnamese. The English or Vietnamese translation version shall be stored by the Consulate Department for filing and does not have to be notarized. The applicant is responsible for the accuracy of the translation.
3.
Simple copy of Certificate of Incorporation (Simple copy)
for filing in the Consulate Department.
4.
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Certified copy of 2 latest years audited financial report (original)
5.
Vietnamese or English version of latest audited financial statement (original)
in case involved documents have been written in any language other than English or Vietnamese. The English or Vietnamese translation version shall be stored by the Consulate Department for filing and does not have to be notarized. The applicant is responsible for the accuracy of the translation.
6.
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Simple copy of latest audited financial statement (Simple copy)
for filing in the Consulate Department.
7.
Certified copy of bank statement
8.
Vietnamese or English version of bank statement (original)
in case involved documents have been written in any language other than English or Vietnamese. The English or Vietnamese translation version shall be stored by the Consulate Department for filing and does not have to be notarized. The applicant is responsible for the accuracy of the translation.
9.
Simple copy of bank statement (Simple copy)
for filing in the Consulate Department.
For individual investors, supplement:
1.
Certified copy of bank statement (original)
2.
Vietnamese or English version of bank statement (original)
in case involved documents have been written in any language other than English or Vietnamese. The English or Vietnamese translation version shall be stored by the Consulate Department for filing and does not have to be notarized. The applicant is responsible for the accuracy of the translation.
3.
Simple copy of bank statement (Simple copy)
for filing in the Consulate Department.
Time frame
(i) By law, time limit for settlement of dossier is 1 working day as from the date that the Consular Department of the Ministry of Foreign Affairs receives complete and valid application file. For a dossier comprising 10 or more papers and documents, the time limit for settlement may be longer but must not exceed 5 working days. The expected date to receive the result shall be indicated in the Receipt of application file.
(ii) In case of necessity of checking the authentication of seal, signature, title in papers and documents, the Ministry of Foreign Affairs may require to present original relevant papers and documents and supplement a simple copy of the same to archive at the Ministry of Foreign Affairs. The minimum time limit for settlement is 10 working days.
(iii) In case that the signature, seal and title of organization and person in charge of foreign country in dossier requested to be legalized have not officially announced or need to check the authentication, the Ministry of Foreign Affairs shall request the organization to certify and notify to the applicant. Right after receiving the certifying result, the Ministry of Foreign Affair settles the dossier and return the result to applicant. The minimum time limit for settlement is 10 working days.
Waiting time in queue:
Min. 20mn - Max. 1h
Attention at counter:
Min. 5mn - Max. 15mn
Waiting time until next step:
Min. 1 day - Max. 5 days
Legal justification
1.
Decree No. 111/2011/ND-CP of the Government of December 5, 2011, on consular certification and legalization
articles 14, 15
2.
Circular No. 01/2012/TT-BNG of the Ministry of Foreign Affairs dated March 20, 2012 guiding a number of provisions of the Government’s Decree No. 111/2011/ND-CP of December 5, 2011, on consular certification and legalization
articles 1, 6, 9, 10, 11, 13
Additional information
Time for attention at counter for applicant using online declaration is faster because of not requiring to wait in queue. At present, the Consular Department is using obtaining order number system by reading code in online declaration.
Alternatively, investors have the possibility to request legalization at overseas Vietnamese representative missions. We only describe here the case that procedure for consular legalization is carried out at Consular Department.
We assume here that the documents of investor need to be legalized at Consular Department in Requirement are not exhaustive.
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